Spotlight on risk assessments

When should risk assessments be carried out?

Pretty much everything in the workplace requires a risk assessment. From using a computer to handling hazardous goods or receiving a new piece of equipment, it’s essential that a risk assessment is carried out and counter measures are put in place to ensure the safety and wellbeing of everyone. 

Employers are required to carry out risk assessments of the work environment and work activities. These should be reviewed regularly, especially if there have been any changes or incidents have taken place. 

In an ideal world, where the workplace also has sufficient people with time release to carry out health and safety duties, there would be a much more regular programme of risk assessment in place.

Why are they so important?

If an effective risk assessment hasn’t been carried out, how can the employer know that what you’re doing is safe for you, your colleagues and your patients? Risk assessments and risk management save lives.

How are risk assessments linked to the safety rep role?

Safety reps work in partnership with management and employers to ensure that risk assessments are not only carried out but acted upon. We can also identify areas where risk assessments are required, escalate concerns if adequate measures aren’t put in place, and act as a voice for other members.

Do you have any advice on effectively carrying out risk assessments?

It is an employer’s responsibility to make sure that risk assessments are carried out but sometimes safety reps may want to use one to build a case for improvements or highlight what action needs to be taken to protect members. 

Make sure they are methodical, consistent and that you use an official form. Your employer should be able to provide one, or you can find templates online on the Health and Safety Executive website.

I’d also advise taking photos if possible – of things, never patients or people – to build up a strong body of evidence should any further action be required. But my main piece of advice would be to work together with your managers, both for the initial risk assessment and moving forwards. This is the most effective way to ensure things get done.

What should members do if they think a risk assessment is required?

The first thing they should do is submit an incident report. Then they should talk to their manager or their local safety rep to let them know and to make sure it’s followed up.

It’s always worth keeping an eye on it yourself and checking what progress is being made.

If for any reason, someone feels it isn’t being taken seriously or escalated appropriately, they can always talk to the next level of management or, if they work in the NHS in England, a Freedom to Speak Up Guardian.